Cloud Content Management ROI

So you want to find out just exactly how cloud content managvement proves ROI in a very short time…Here are a few items that are often overlooked when considering costs for a new on-premise solution:

Hidden cost #1: Before you even talk about software you need to explore hardware and licensing costs.

A quick spec for an entry level server to house a document management system that is scalable enough to grow in the future would cost at least a $3,500.

Hidden cost #2: So now you have a server that needs an operating system on it-- add licensing costs for that.

Hidden cost #3: Now that you have the server, you will need a database for the document management system to use. A Microsoft SQL license will range anywhere from $5,000 to $20,000.

Hidden cost #4: You've setup your hardware (or paid someone to) and need to purchase some software. With traditional installed software you need to pay the sticker price plus maintenance fees (20+% these days) that entitle you to upgrades and customer support each year. Without maintenance you are on your own for any support issues that may come up. You also won't get any upgrades to fix any bugs in the software.

Hidden cost #5: So you chose a server and software. You think everything is ready…right? Wrong. It's time to install that software. With an average implementation time of 2-4 weeks you are looking at a heavy consulting bill. Once that software is configured you will most likely pay someone to apply those upgrades and bug fixes that are available for you. Hidden cost #6: You can also add some costs for user training to show users how to use your new software.

Hidden cost #7: Need to access those documents from outside the office or share them between locations? You could always setup more servers and VPN connections between offices. Again, more costs that are often overlooked.

Hidden cost #8: Don't forget to backup those documents! You will need some additional hardware to take care of that and you can also pay someone to take all those backups off site.

How does docAssist content management remedy these issues?

No hardware or licensing costs. Since docAssist is delivered across the internet its accessible right from your existing computers. There are no servers to buy, hardware to setup, or licensing costs. You are always on the fastest, latest and greatest hardware. You never worry about hardware failing or becoming outdated.

No installation of software or complicated upgrades. With docAssist you are always on the latest version. There are no installation CD or DVD discs to install from. All you need is your web browser. When we add a feature everyone can easily access it next time they sign in to their account. There aren't any fees associated to this. It's all included with your account.

Quick implementation. docAssist is easy to use. Most of our customers are up and running in under 2 weeks. If you need help with your account setup we have a team dedicated to understanding your needs and making sure the service works as you expect.

Accesible from anywhere. docAssist lets you access your documents just using a web browser. Need another location to access certain documents? Just have them login from their location. Need to send a vendor a copy of a document? Just e-mail it right from docAssist. No complicated VPN tunnels to setup. No extra servers to let users access documents remotely.

Your data is safe and backed up. Your documents are always safe. If you were to experience a disaster at your office you could have the peace of mind of knowing that your documents are safely stored in a remote location that is fully redundant and backed up. You can make cloud based solutions part of any disaster recovery plan. We don't charge to backup your data. Our job is to keep your data safe.

No hidden costs. You only pay one cost. Your annual fee includes the service, training, unlimited support, and upgrades.

A cloud based solution lets you leverage advanced functionality at an affordable cost. It lets you focus on your business rather than worrying about all these technology issues, support & updates, and costs.